The British Educational Research Association (BERA) has a new opportunity available for an BERA Conference and Events Administrator to join our team. The BERA office operates on a flexible working arrangement with some core days in the office (currently based in Camden) required of all staff. The core days in the office for this post will be Tuesday and Thursday.

This job is offered on a 0.8 FTE. In return you will receive a competitive salary of £25,588 (pro rata).

Main purpose of the Conference and Events Administrator role:

The main purpose of the job is to support the Conference and Events Manager with the conference. You will additionally provide administrative support to the office for the database.

This position reports to BERA’s Conference and Events Manager.

Working with colleagues to support BERA’s meetings or events

Supporting the Conference and Events Manager on BERA’s flagship annual conference (over 900 delegates), including administration, promotion, scheduling, abstract submission, programming, delegate registrations and the smooth running of the event itself
Supporting queries and updates on the abstract management system.
Managing author submissions to ensure their needs are identified and met within agreed arrangements
Assisting with the peer review system for abstracts to be reviewed and pursuing reviewers
Supporting the Conference and Events Manager building the programme in the abstract management system
Supervising delegate liaison to ensure their needs are identified and met within agreed arrangements.
Assisting the with conference awards administration including collating applications and scores from judges
Assisting with the development of the mobile app with an external provider that all information is effectively transferred
Ensuring excellent customer service and quality delivery
Managing liaison with speakers and other participants.
Facilitating with the management of the conference onsite
Producing after conference reports, certificates, data, administration wrap up
Working with both the Conference and Events Manager and the Membership & Engagement Manager to assist BERA’s overall events programme
Supporting the Membership & Engagement Manager with running the virtual SIG (Special Interest Groups) Forum Meetings, including setting these up, advertising and attending and taking notes during the meeting

Other duties and general responsibilities

Producing and drafting correspondence, reports and other documents as required
Testing new developments on the CRM system and upgrade of the website in relation to the Conference
Acting as first point of call for event enquiries, responding, filtering and referring as appropriate
Providing support to the Events and Membership Team in absences and on an ad hoc basis
Undertaking general clerical and other such duties as may reasonably be required, including providing ad hoc secretarial support for other managers as required

Please see attachment below for the full job description and person specification.

If you think you have the correct skills and experience for this Conference and Events Administrator role please apply today!

To apply please send your CV and a covering letter setting out how you meet the requirements within the person specification along with your personal details and our equal opportunities monitoring forms to jobs@bera.ac.uk.

If you have any queries, or would like to discuss the role, contact jobs@bera.ac.uk.